Nominations & Appointments

IEEE Region Delegate/Director for Region 5

Region Delegate/Director-Elect (2026-2027),
Region Delegate/Director (2028-2029), and
Past Region Delegate/Director (2030-2031)

 

1.       OVERVIEW:

The voting members of each Region shall elect a Delegate to the IEEE Assembly designated as its Region Delegate who shall also by virtue of such election be a Director designated as its Region Director.

The Region Director serves as a voice for Region 5 – coordinating with the region 5 executive (voting) and other committees, designing initiatives, and being a champion of Region 5 within IEEE and the greater community. Region Delegate/Directors serve both executive and governance roles within IEEE.  As the leader of the Region committee, experience on the Region executive committee is highly recommended.

1.1.      Executive:

The Region Director serves as the executive leader of the Region and has all Responsibilities, Authority, and Accountability for operations at the Region level. As the Region Director, a key role is in selecting volunteer leaders that support the Region activities in conjunction with the Region Nominations and Appointments committee. Also, the Region Director will be part of the development of the budget through the R5 Finance Committee. As a Region Director-Elect, involvement in the planning process with the Director and R5 Strategy Committee in most of these decisions is helpful as they develop a comfort level.

1.2.      Governance:

Region Directors represent the membership of IEEE or the region in several roles, including the membership on the IEEE Board, the Member and Geographic (MGA) Board, and the IEEE-USA Board. They represent their membership as Delegate on the IEEE Assembly, MGA Assembly and IEEE-USA Assembly.

Region Delegate/Directors are encouraged to actively participate in MGA, IEEE-USA and the greater IEEE and their standing committees. They are encouraged in their term as Directors-Elect to volunteer to serve on committees of the Board outside of MGA, to gain a broader perspective of IEEE.

1.3.      Communication:

This position requires exceptional organization and communication skills.  Being able to respond frequently through the day and weekends in email, online meetings, and other communication forms will assist in more efficient communications.

The Director-Elect term allows for shadowing the current Director which provides sufficient time to become knowledgeable about the duties and skills necessary for a successful Director term.

2.       TERM:

This is a six-year commitment: two-year term as Region Delegate/Director-Elect (2026-2027), two-year term as Region Delegate/Director (2028-2029), and two-year term as Past               Region Delegate/Director (2030-2031).

2.1.      Director-Elect:

IEEE provides a two-year onboarding process for the Director-Elect. IEEE will provide reimbursement for you to shadow the Director for most of the meetings you will be required to support as a Region Director. There is also Board of Director Training provided before your term as a Director-Elect. You will not be required to cast votes during these meetings, but often given an opportunity to participate and ask questions. Significant preparation is provided for the Director-Elect to progress to the director position.

2.2.      Past Director:

During your term as Past Director, you will only travel on a limited basis for any Committees you may support. Your involvement and time reduce considerably. At the Region level, you will Chair a Nomination and Appointments Committee and Bylaws Committee.

3.       ROLES:

  • Serves as a voting member of the IEEE Assembly;
  • Serves as a voting member of the IEEE Board of Directors;
  • Serves as a voting member of the MGA Assembly;
  • Serves as a voting member of the MGA Board;
  • Serves as a voting member of the IEEE-USA Board if serving as a Region     Delegate/Director from US-based Regions;
  • Serves as a voting member of the IEEE-USA Assembly if serving as a Region Delegate/Director from US-based Regions;
  • Serves as Chair of their respective Region Committee, with responsibilities  and authority in compliance with the Region
  • Serves on Ad Hoc committees as delegated by the IEEE President; May serve on other IEEE or IEEE-USA Board level committees

4.       DESCRIPTION OF RESPONSIBILITIES:

  • Has the duties, responsibilities, and authority as identified in the IEEE and Region Bylaws;
  • In coordination with the Region N&A Committee, appoints the Region Treasurer, Secretary, and such other Committee Chairs as may be specified in the Region Bylaws, operating procedures or identified in the manual for MGA Operations.
  • Holds and chairs at least one Region meeting a year and may hold Region Executive Committee Meetings between the Region meetings as required, in accordance with Region Bylaws;
  • Oversees Region Committees to fulfill Region’s objectives and operations complying with IEEE vision and mission;
  • Directs implementation of MGA and IEEE initiatives and programs in the Region and Sections as needed;
  • Maintains communication with Section chairs; addresses Section requests, addresses problems faced by the sections, and encourages Section participation in the region meetings;
  • Coordinates activities by IEEE organizational units in the Region as needed;
  • Identifies, encourages, nominates, and mentors candidates for higher volunteer positions within IEEE;
  • Visits Sections in the Region as needed;
  • Encourages operational unit (OU) interaction within the region;
  • Develops an appropriate leadership development program and encourages Region and Section Officers to participate;
  • Works with Student Activities Chair (SAC) to encourages student activities including the formation and operation of successful Student Branches and Student Branch Chapters;
  • Presents recommendations for approval of Section and Geographic Council formations and forwards petitions to MGA Secretary for ratification and transmission to the MGA Board;
  • Approves Technical Chapter, Affinity Group, Student Branch and Student           Branch Chapter formations for transmission to the MGA Board;
  • Works with Membership Development Chair to encourages membership development, including recruitment, retention, and recovery;
  • Participates in and encourages participation in Sections Congress;
  • Works with Region Treasurer to ensure that the Region financial statements and Region Secretary to ensure Region Committee roster reports are submitted in a timely manner; Works with Finance Committee to ensure that the Region budget is developed, balanced, maintained and audited;
  • Presents to MGA Board and the IEEE-USA Board and their committees any regional items that may require action or input. Works with the Region Secretary to submit a report of activities to the boards before each board meeting;
  • Serves on committees, task forces, and liaison bodies as needed;
  • Works with the Region’s Director-Elect to ensure appropriate division of workload between the Director and Director-Elect, as well as training of the Director-Elect;

5.       ELIGIBILITY:

  • Must be an IEEE member in good standing;
  • Must be of IEEE Senior Member grade or higher;
  • Must reside in and be a member of his/her respective Region and a Section within the West Area of Region 5.

6.       QUALIFICATIONS AND SKILLS:

See Qualifications and Skills for Member, IEEE Board of Directors. In addition,

  • Be experienced in Section and Region Committee activities.
  • Ideal candidate has served on the executive committee the region (e.g. voting member)
  • Preferred to have past Section/Chapter/affinity group leadership experience.
  • Professional experience in governance and leadership roles a plus

7.       ESTIMATED TIME REQUIREMENTS:

The following apply to the Region Director. The Director-Elect and Past Director have greater flexibility in meeting participation. Typically, however, the Director-Elect is invited to shadow the Region Director at all the same meetings.  The following are a minimum, and most candidates will invest more time in the role as they see fit and to achieve their goals for IEEE and the region.

Time for travel to and from the meetings needs to be considered.

7.1.      IEEE Board Series (In Person):

The IEEE Board Series occurs three times a year currently scheduled in February, June, and November. Expenses are reimbursed by IEEE. At each Board Series, the following meetings occur:

  • IEEE Board of Directors (8 to 16 hours)
  • IEEE-USA Board (8 hours)
  • MGA Board (8 hours)
  • MGA Assembly (held during Board Series between other meetings 2-4 hours)
  • IEEE-USA Assembly (held during Board Series between other meetings ~2 hours)
  • IEEE Assembly (held during Board Series between other meetings 2-4 hours)
  • IEEE Board Retreat (held in January and limited to Region Director -16 hours)
  • IEEE-USA Board Retreat (held in January and limited to Region Director – 8 hours)

Preparation for each Board Series is about approximately 12 to 24 hours per Board Series. Preparation includes reading Board packets, making notes, email, and verbal discussions with other members, etc.

7.2.      Region Meetings (In Person):

Approximately three times a year and typically occurring over a weekend in January, March/April, and Fall.

Other Meetings for IEEE:  Will vary will Committee and Board that one participates with during the year.

7.3.      Other Meetings for Region 5:

Will vary on the significance, availability, and strategies by the Director. Often a Region Director has the latitude to attend other IEEE events as desired, willing and budgeted within the Region budget.

7.4.      Communications

Being able to respond frequently through the day and weekends in email, online meetings, and other communication forms will assist in more efficient communications.

7.5.      IEEE Participation – Virtual meetings/Teleconferences:

Will vary considerably to what level of Committee and other participation the individual is willing to take on. For each Committee, Task Force, or Ad Hoc, a good rule of thumb is a minimum of 1 hour per month for a virtual meeting/teleconference and 1 to 2 hours of preparation depending on role. A Chair position could be 4 to 8 hours. Region virtual meetings/teleconferences, Member Calls and Emails are open ended and can be a considerable amount of time. As a Director, you have more latitude on when meetings/calls are scheduled. Meetings/calls are held typically via Webex, Zoom, or other virtual means.

7.6.      Summary

8.       TOOLS

The following are some of the tools that may be used. At the start of the Director-Elect term, using or learning the tools will be helpful. Training will always be available. You should expect to furnish your own Internet, laptop, cell phone, and physical meeting space for virtual meetings/calls. The computer operating system is the choice of the candidates as most tools below are web-based.

  • E-mail using @ieee.org which is part of membership.
  • Collabratec – IEEE Tool
  • Vtools – IEEE Tool
  • Google Workspace – Google Product that comes with Membership
  • OU Analytics – IEEE Tools
  • Webex, Google Meet, etc – Virtual meeting platforms IEEE provides.
  • Cell Phone and Texting – As offered by your cell phone provider.

9.       REFERENCES

  • IEEE Board of Directors Position
  • Region 5 Bylaws, as Approved by MGA at June Board Series, 2024

10.    REIMBURSED EXPENSES:

Ordinary and necessary IEEE travel expenses are reimbursed in accordance with IEEE policies.